FLEET MANAGEMENT
Keep fleet generated costs at the optimum level. Plan operational budgets and follow budget execution. Expenditures, budgets, cost per mile, cost per project.
Fleet expenditures.
Budgets based on expenditures.
Bugdets, chart analyses.
Cost per mile. Cost per project.
A solution for everyone. Immediate return of a small investment.
Why would you need Fleet Management?
To control efficiently your business you need a specialised software when your expenditure, contracts, deductibility, budgets or cost per mile becomes a priority for your company. This very useful instrument is dedicated to the managers who are keen to control all the costs involving their fleet and keep them balanced based on forecasting budgets.
FleetMap creates transparency and provides precise information. You are able to take the right decisions based on real numbers.
Our application is built and developed in years of experience taking into account the necessities of our users, legal matters and particularities that managers really need in doing their job properly. You have access to economic and technical analysis that will help you to control your operational costs: cost per mile, cost per project etc. It offers a very clear aggregate image in real time involving all the necessary processes needed to run your activities. It offers efficiency, productivity, follow-up and control.
FleetMap meets successfully the simple requirements of the companies that are running small fleets but is also 100% suitable for complex situations and necessities that are more demanding for companies that are running big fleets. The complexity of our application is derived from the many configuration possibilities of menus based on necessities, complex data filters, internal security data system based on each user.
Log Books records and their fulfilment
If your company operates with procedures which state that vehicles do not have the permission to leave the fleet park without a Log Book fill in, FleetMap is your solution for the automatisation of this process.
You are able to register your Log Books with: purpose of leaving, period, destination, miles allocated and other specific information.
With this information provided you can easily balance travel expenses based on destination, type of journey, number of days, accommodation, food and beverages etc.
If your company operates with procedures which state that vehicles do not have the permission to leave the fleet park without a Log Book fill in, FleetMap is your solution for the automatisation of this process.
You are able to register your Log Books with: purpose of leaving, period, destination, miles allocated and other specific information.
With this information provided you can easily balance travel expenses based on destination, type of journey, number of days, accommodation, food and beverages etc.
Get synthetical or analytical reports of your expenditures, budget execution, cost per mile evolution and other factors that are influencing the cost per project.
Facts. Data. Numbers. The precise measurement. Trends. Cause -> Effect relation.
The precise information that you need in order to make your decisions.
We offer you a wide range of reports based on diversified subjects.
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Reports that are delivered: Detailed Expenditures, Summary of Expenditures, Contract’s Status, Expenditure Management Analysis, Department Management Analysis, Area Management Analysis, Trademarks Management Analysis.
Fleet Park situation: Contracts/ Expenditures, Cost per mile, Cost per project.
Additional reports can be set up depending on your necessities. The simple thing you need to do is just to inform us. We will always find a suitable solution for you.
Reports are necessary first thing in the morning, therefor, we are offering you the possibility of a e-mail report subscription.
Follow your fleet expenditures. Consumptions. Contracts. Servicing. Costs.
Before you you make a solid and sound decision you need to work with real numbers based on synthetic reports on different organisational levels.
Record supplies, fuel, contracts, insurance, licenses, MOT, road tax; expenditures with description and other details that are needed.
With FleetMap you can record the whole organisational structure of your company (Organisational Chart) with subordination relations between employees, departments, internal organisations, territorial areas of responsibility. Basically, you draw your personnel structure that is customised on your organisation.
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Approaching things in this manner will give you details in synthetical reports on any organisational level. Answers to questions like: what are our costs for London or Midlands, Yorkshire, what is the cost of sales in Nottingham? These are the few of the many questions that you will have a quick and straight answer at your fingertips.
Our application fulfils our users’ expectations no matter how many vehicles are in their fleet. Our objective from the beginning was to approach things in a plain and simple manner, easy to use and easy to manipulate large amount of data.
Just a few clicks away you are able to import refillings from your fuel provider or your insurances from your insurance broker.
Before you you make a solid and sound decision you need to work with real numbers based on synthetic reports on different organisational levels.
Record supplies, fuel, contracts, Insurance, licenses, MOT, road tax, etc expenditures with description and other details that are needed.
In FleetMap CFTS you can record the whole organisational structure of your company (Organisational Chart) with subordination relations between employees, departments, internal organisations, territorial areas of responsibility. Basically, you draw your personnel structure that is customised on your organisation.
READ MORE
Approaching things in this manner will give you details in synthetical reports on any organisational level. Answers to questions like: what are our costs for London or Midlands, Yorkshire, what is the cost of sales in Nottingham? These are the few of the many questions that you will have a quick and straight answer at your fingertips.
Our application fulfils our users’ expectations no matter how many vehicles are in their fleet. Our objective from the beginning was to approach things in a plain and simple manner, easy to use and easy to manipulate large amount of data.
Just a few clicks away you are able to import refillings from your fuel provider or your insurances from your insurance broker.
Manage your Fleet Park with precision
Working with precise reports is the base of cost distribution throughout different elements of the companies’ organisation: employees, departments, geographical areas, business lines, projects etc.
Working with state-of-the-art technology, all organisational elements are hierarchical positioned with an infinitive depth level. The outcome is solid and complex reports.
Using FleetMap you can record precisely the vehicles distribution, including delivery receipt protocol.
In FleetMap, any type of report like Log Books, goal reaching, expenditures etc, can be filtered or synthesised on any organisational level: employees and subordination relations, departments and internal organisations, territorial areas of responsibility etc.
Paperwork is a thing of the past. Vehicle’s file is now Electronic.
All your vehicle’s information is now kept safely in the Cloud.
Input all the data from the identity card of the vehicle, insurance or different licenses.
Input all the information like colour, tires, fuel cards, warranty period etc.
You can save and keep in the Cloud any type of document related to your vehicles into an electronic file. Access to this type of information is quick and in safe conditions. It can be done from any internet connection, the risk of deteriorating and documents loss is practically nil. This information can be sent by email to any person of interest.
All your vehicle’s information is now kept safely in the Cloud.
Input all the data from the identity card of the vehicle, insurance or different licenses.
Input all the information like colour, tires, fuel cards, warranty period etc.
You can save and keep in the Cloud any type of document related to your vehicles into an electronic file. Access to this type of information is quick and in safe conditions. It can be done from any internet connection, the risk of deteriorating and documents loss is practically nil. This information can be sent by email to any person of interest.
Leave your worries behind. Receive Alerts before your insurance, servicing, checking and other aspects of your fleet are expiring.
Once we purchase a vehicle, worries are becoming a norm: maintenance, identification, licenses, Insurance, MOT, road tax etc. FleetMap helps you to eliminate all this hassle. Alerts will never let you down.
We took this aspect seriously. A memento is easy to add anywhere in the application, in the right place, at the right time, in the right context.
Servicing is requiring an expense recording?
Our app is offering you the possibility to be reminded in recurring periods.
Do you want to record an insurance contract?
Our app is ready to remind you before expiration.
These examples can go an and on. Mementos are projected in a way to help you in any kind of situation you are: miles, months etc. In any combination or separately, you find them in FleetMap.
We offer you the possibility to implement precise maintenance procedures for all your fleet and to be notified at any stage of this process. Using the Notification module, you can set all these preferences in the app, via e-mail or SMS when the due date is on. Even if you don’t have the application running, your Notification will get activated anywhere you are.
Be informed at any time!
Budget construction. Budget follow-up. Budget execution.
If your company is designed to work with expenses budgets, FleetMap is helping you to record and follow all the steps until budget execution. At any point in time, you know exactly in which stage your budgets are.
FleetMap helps you to manage the allocated budgets. Any expense with your fleet will be located in the right position of your budget, and can be followed accordingly.
You will be informed at any moment about your budgets’ levels, you will know exactly the amounts that haven’t been used yet or the budgets which are exhausted. You can then report to your hierarchical superior at any moment the real up-to-date budget execution.
If your company is designed to work with expenses budgets, FleetMap is helping you to record and follow all the steps until budget execution. At any point in time, you know exactly in which stage your budgets are.
FleetMap helps you to manage the allocated budgets. Any expense with your fleet will be located in the right position of your budget, and can be followed accordingly.
You will be informed at any moment about your budgets’ levels, you will know exactly the amounts that haven’t been used yet or the budgets which are exhausted. You can then report to your hierarchical superior at any moment the real up-to-date budget execution.
Secure access to information. Delegate who has access, what level of security and for which period of time.
Your employees need to have access to your fleet data. Your data doesn’t need to be accessed by everyone within your organisation but by specific employees, based on their role within your company. You can clearly specify, based on your organisational chart, which vehicles are to be followed on each separate user.
FleetMap is well designed to be used in organisations in which access to data is essential. Different rights are given based on organisational criteria related to subordination relations, departmental structures or territorial responsibility zone.
Everything is in the right place.
Self-service. Log Books, refillings. Make your employees responsible.
If you do not wish GPS monitoring but you decide that the recording of Log Books takes too much time of your administrative personnel, then your employees are able to record Log Books and refillings on their own.
Your employees will have quick access to the system on any computer or smartphone, logging in with their own credentials. They can record Log Books, stationary times, refillings and miles driven. Even a picture with the vehicles’ mileage can be uploaded for future proofing.
You are the beneficiary of a precise recording without big administrative costs.
If you do not wish GPS monitoring but you decide that the recording of Log Books takes too much time of your administrative personnel, then your employees are able to record Log Books and refillings on their own.
Your employees will have quick access to the system on any computer or smartphone, logging in with their own credentials. They can record Log Books, stationary times, refillings and miles driven. Even a picture with the vehicles’ mileage can be uploaded for future proofing.
You are the beneficiary of a precise recording without big administrative costs.
You can NOW start to use FleetMap. It is so handy!
Now, that you got familiarised with the potential of our FleetMap system, hardware, accessories, sensors, you can visit our shop section in order to choose the packages that satisfy your requirements. After you chose the perfect combination, you will be able to access our PDF manual that will instruct you, step-by-step, into further discover our system.
If you already manage the data of your fleet in a Microsoft Excel or other spreadsheet format, we can uploaded it to your new FleetMap platform.
Our chat/ web form/ e-mail communication system is very transparent and organised, all the communication history with our support team is kept safely at your disposal at any time.